Document management software allows organizations to collect, organise, store and retrieve files in any format. Its powerful features support an efficient workflow, decrease the manual data entry process, and automate business processes. It also eliminates inconsistent data, communication mishaps and inefficient delays, while helping teams collaborate with confidence.

Documents can be tagged in order to help users categorize information and find it easily, regardless of whether they’re scanned or sourced electronically. This can also simplify the document’s lifecycle, with built-in workflows that automate the process of moving it through pre-defined steps to ensure an easy transition.

In the modern world, where employees frequently work on projects outside of their office–whether it’s for a meeting with a client or a project launch, or a conference calls, document management systems offer a central repository that makes it easy to access and share files from anywhere. It also helps eliminate the need to search across different devices or cloud-based platforms or other platforms. This can be a lengthy process which can result in missed opportunities and frustration.

Many document management platforms offer an application for mobile devices that allows employees working from remote locations to quickly record details, which are then transferred to the central repository when internet connectivity has been restored. Streamlined workflows and a secure user-friendly interface assist businesses in increasing their productivity. For instance, the file sharing platform Hightail provides a free account and affordable plans that are perfect for creative companies that depend on large video or image files. It also has offline mode so that employees can work even without an internet connection and upload updates after they return to the office.