startup bookkeeping 101

Organized bookkeeping will help you in things like filling your returns early and effectively. In this article, we will walk you through the basics of what bookkeeping is, why is it important, and the seven habits that all entrepreneurs should follow. If you are a small business or startup founder that has any questions feel free to reach out to Huckabee CPA for a free consultation. Correct accounting relies on more than just data feeds and dashboards; it also requires more informational input from the CEO to make GAAP revenue. Research potential professionals or services before hiring them. Check out their reviews and talk to them directly before making any final decisions.

Of course, having the right systems set up can dramatically lower the amount of effort required; we’ll get to those systems in a moment. Sign up for Shopify’s free trial to access all of the tools and services you need to start, run, and grow your business. Improving your store’s gross margin is the first step toward earning more income overall.

Monthly bookkeeping tasks

When sales start rolling in, you’ll need a way to accept payments. If you’re a North American store owner on Shopify, you can use Shopify Paymentsto accept debit or credit card orders. This saves you the hassle of setting up a merchant account or third-party payment gateway. Depending on the type of business transactions you’ll be making, different business credit cards have different perks. If you plan on spending a lot on travel, for example, a business credit card that offers miles may be ideal.

Any expense that’s used partly for personal use and partly for business must reflect that mixed use. For instance, if you have one cellphone, you can deduct the percentage you use the device for business. Gas mileage costs are 100% deductible, just be sure to hold on to all records and keep a log of your business miles (where you’re going and the purpose of the trip). Try Shopify for free, and explore all the tools and services you need to start, run, and grow your business. When folks aren’t totally comfortable with a given task, they tend to put it off.

Choose your bookkeeping method

Bookkeeping is a core part of business finances and can impact the growth and success of your small business. It can encompass a variety of tasks — from basic data entry in a software platform to working with certified public accountants — and is the backbone of your accounting and financial systems. Startup business owners can be a lot of things — an accountant, an attorney, a designer, a chef, a baker, or a skilled woodworker.

For example, human resource situations that involve terminating employees can require calculating severance and running payroll, and your accountant can help during these difficult circumstances. Now you can either do your own accounting, or you can bring in an outsourced startup accounting firm to help you out and take this burden of bookkeeping off your shoulders. There are many user-friendly accounting software options for small businesses, ranging from free to paid models. You can also browse the Shopify App store for an accounting software that will seamlessly integrate with your ecommerce store.

Determine your tax obligations

They not only have to come up with a great product or service, but they also have to be experts in sales, marketing, and yes, even accounting. The cost of an accountant will vary depending on the size of the startup and the complexity of its finances. One area where startups often need to spend money is accounting. All three of these options can provide valuable assistance for startups trying to keep on top of their bookkeeping. This can be a huge help for startups that don’t have the resources to hire an in-house accountant. One such service is Xero, which offers access to accounting software and expert support.

  • However, managing your own bookkeeping means you’re in charge of keeping your finances in order, storing records and creating necessary statements.
  • At Kruze, we would argue that a VC-backed startup should have an accountant/CPA (and not just a bookkeeper).
  • We’ve put together a calculator to help you estimate the cost of preparing your business’ return.
  • This will help you identify areas where you’re spending too much or not generating enough revenue.
  • At the first Latitud Nights, I walked founders through what they need to know to not kill their startups.

Take how much cash you have and divide it by your current or projected burn. If your startup just got a US$ 1 million Pre Seed round, but also burns US$ 100k every month, you only have bookkeeping for startups 10 months left if you don’t change your cash burn. When it comes to your books, keep a thorough record of all your expenses, such as supplies, inventory, insurance, and utilities.