Sometimes, formal meetings are required to relay information to a particular department, or to the company as a group. Formal meetings usually are scheduled with a specific agenda, defined roles and strict procedures. They are designed to increase effectiveness and enable effective decisions, with the outcomes documented in full meeting minutes.

Typically, the person who takes notes at these kinds of meetings follows a very rigid structure and uses formal language in their minute-taking. There may also be a defined set of guidelines regarding who is allowed to speak at what times and for the length of time. These meetings may be held in a meeting room however, they are typically done via video conference.

In informal meetings, participants feel more comfortable expressing their opinions and ideas. This can lead to more of a collaborative atmosphere. It is particularly advantageous for teams that work from home or are geographically dispersed.

It is essential for attendees to be fully engaged in formal and informal meetings, so they can understand the information shared and perspectives which are discussed. This can be accomplished by using interactive methods like Q&A sessions, polls, or group discussions. It is also helpful to encourage a diversity of opinions as it can lead to richer discussions and more innovative solutions. It is important to record important points and action items, regardless of the style or tone of the meeting. This will ensure accountability, and serves as www.boardroomrecords.com/why-boardrooms-need-great-marketing-leaders/ a reference for future decisions and actions.