A well-written report Board Meeting on the board can help a committee effectively communicate with the board. To write efficient reports, it is essential to carefully consider how to structure and present the report to ensure that board members have the information they require to make the best decisions for the organization.

Writing a report for a board can be a difficult task for certain. But when you follow the right method, it is possible to write captivating and informative reports from committees that help in informed decision-making and ensure efficient oversight. The following are some of the most important elements to be aware of when preparing a board report.

1. Barbara Anderson, a non-executive board chairperson and member of four different boards states that you must clearly state the purpose of your paper. This is essential to the success of a board paper and will tell your readers who are reading it whether you’re writing for their input, inform them of your intentions or solicit a decision.

2. Avoid using a lot of technical language and be certain of the context for the information you are sharing. Board members have a lot of work to do and will likely read your report ahead of the meeting to formulate their questions, and therefore must be able to be able to absorb the information quickly and easily.

3. Provide meaningful analysis and interpretation of the data that you are presenting. Data alone cannot tell a story. It must be supported by analysis and interpretation to make the numbers meaningful. This will help your board members comprehend the positives and challenges that face your business.