In a time where data security breaches are a constant source of concern numerous companies use virtual data rooms to store sensitive data. The idea is to share sensitive business documents with various stakeholders such as lawyers, investors and other professionals, while making sure that security measures are put in place to guard against uninvited access to the documents or downloading and malicious external attacks. The problem is that these are much more complex to manage than the standard files sharing tools available via email, Google Drive, or Dropbox and require a level of security that can match the risk of information getting into the wrong hands.
When choosing a data room to store sensitive data businesses should take into account the level of security it offers, such as options for auditing, permission settings watermarking, among other features that can help keep information from being leaked and other threats. It should also consider the record and expertise of the provider in the creation of secure online document management solutions for sensitive information.
Another crucial feature to look for in a virtual data room is the capability to seamlessly redact documents that contain confidential information. It is not uncommon that documents to contain sensitive or confidential information. However, removing this information manually from each document is laborious and increase the risk that confidential or proprietary information is missed. In addition, a good data room should have the ability to quickly export the document from a virtual data room without losing access to security features of encryption that were put in place.