A board portal that’s well-chosen can offer a number of benefits for businesses who want to improve their meeting workflows, collaborate with confidence, and enhance governance. It’s important to evaluate each feature thoroughly and not be over-engineered with features that will increase the cost of an option. It is also essential that your provider of a board portal has a good track record and provides responsive customer service in the event of a problem. It is helpful to ask potential vendors for references and feedback from other clients who have been successful using their software in the past.

Meeting Process Streamlined

Modern portals let board members access agendas, meeting notifications as well as a digital board pack and other documents via their smartphones or tablets. They allow online note-taking and direct messaging between board members regarding specific subjects. All communication is securely logged on the portal. Meeting minutes are automatically created from these discussions, and it’s simple to add electronic signatures to any of the documents of your board.

Board members can also note notes on documents prior to the meeting to help prepare for and participate in the discussion. Additionally, meetings can be conducted in person, virtually, or in an hybrid format. The ability to create board books from these meetings is crucial as is the ability to have previous copies to be automatically updated whenever line items change. The option of conducting a discussion redirected here after the meeting allows the leaders to decide on what the best next steps should be and record any decisions made.