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Virtual data rooms can be utilized in a variety of ways to facilitate secure document sharing without the need for costly physical facility. The most common VDR use is in due diligence during mergers and acquisitions, but they can also be used to share documents with business partners as well as other stakeholders.

For M&A deals such as M&A, a virtual room is a great option because it allows both the sell-side and prospective buyers to view the documents in one place without exposing sensitive information or committing an act of breach. Investment bankers also utilize VDRs to share confidential information with clients and other parties during M&A or capital raising processes. Technology companies make use of VDRs to share design ideas as well as manufacturing information with teams located across the globe. And consultancy businesses make use of them to spot patterns in large data that could inform corporate strategies.

A VDR can also help reduce M&A costs by cutting down on travel and printing, and by giving access to documents faster than would be possible using an actual repository. Additionally, it is easy to customize the storage structure to meet the needs of each project and to grant restricted access on a document-by -document basis.

Users can access VDRs via their web browsers. So they can access documents from any location with internet access. Administrators can also obtain comprehensive reports on the activities of users that include who viewed what, when and where. This gives you insight that is not possible with physical storage. Access logs only reveal who has accessed what and when.