Whether it’s to save time and money on travel, provide more flexibility to board members or to improve communication virtual meetings are becoming more commonplace. Virtual meetings have many benefits, but there are also some pitfalls. Virtual meetings can be as effective as those held in person if they are well-prepared. However there are some things to take into consideration when planning and hosting such events.
Ensure everyone has the right equipment and software. It isn’t easy to keep the entire board engaged when there are technical difficulties that prevent attendees from being able to hear each other, seeing presentations or using their camera. It’s a good idea provide everyone with clear instructions on how to check their cameras, microphones, and speakers before the meeting starts to avoid any issues.
It is important to ensure that the agenda is established in advance to keep discussions on track. Boards can become entangled in a flurry of conversation if there isn’t a set agenda to guide the my blog meeting. Also, make sure the topics covered in the meeting are all addressed within the timeframe you have set to keep your attendees from feeling as if nothing was accomplished or that their time was squandered.
It is hard to recreate the camaraderie experienced during board meetings in person. However, there are ways to enhance the online experience by engaging and fun activities such as breakout sessions or even a test. Also, utilize regular feedback loops to collect information on how each participant and director is taking part in the meeting, how they feel it is working and not working, and what can be improved next time.